Configure Backfill

Backfill settings are in the Backfill tab of Board settings. The page has two sections: Target roles (rules that define which jobs to import) and Company sources (which companies to monitor).

AI-generated rules

When you create your board, Cavuno's AI generates initial backfill rules based on your board description. For example, an "AI Jobs" board might get rules for ML Engineers and Data Scientists with appropriate matching terms and filters. These appear in your Target roles section automatically. Review, edit, or delete them like any other rule.

Target roles

Create a rule

1. Click Add rule
2. Describe the roles you want in the text field (e.g. "robotics engineer, data scientist")
3. Click Generate rule to have AI create matching conditions
4. Review the generated rule and adjust if needed
5. Click Add rule to save

Rule structure

Each rule has these components:

• Rule name: a descriptive label (e.g. "Engineering roles")
• Match conditions: one or more condition groups, each with a set of terms. Set whether to match any or all condition groups, and within each group whether to match any or all terms.
• Exclude terms: terms that disqualify a job even if it matches the conditions above
• Optional filters: narrow results by countries, seniorities, employment types (full-time, part-time, contract), and workplace types (remote, on-site, hybrid)

To edit or delete a rule, click the action menu on the rule row and select Edit or Delete.

AI filtering settings

Click the settings icon next to the Add rule button to configure AI filtering. The Board context field (max 500 characters) gives the AI context about your board's focus to help filter out irrelevant jobs during import. For example: "Board name: Remote Dev Jobs. Board topic: Remote software engineering roles. Reject jobs that require on-site work."

Company sources

The company sources section has three tabs:

• Backfilling: companies currently enabled for automatic job importing
• Backfill available: companies in your database that support backfilling but are not yet enabled
• Not supported: companies where backfilling is not available (their careers page cannot be accessed)

Enable backfill for a company

1. Open the Backfill available tab
2. Find the company (use the search box labeled Search companies...)
3. Click the action menu and select Add to backfill

Disable backfill for a company

1. Open the Backfilling tab
2. Find the company
3. Click the action menu and select Remove from backfill

Bulk actions

Select multiple companies using checkboxes. A command bar appears at the bottom with Add to backfill or Remove from backfill options for all selected companies.

Company backfill settings

Click the settings icon in the Company sources section header to configure global filters for all company-sourced backfill jobs. These filters work the same as rule filters (countries, seniorities, employment types, workplace types) and apply in addition to any filters on individual rules.

Per-company backfill from the company form

You can also enable backfill for a single company from its edit page. The Automatically add jobs from this company checkbox appears when a company has a website URL set. Enabling it adds the company to your backfill sources.

How imported jobs are published

Backfilled jobs are published automatically unless you have job moderation enabled. With moderation on, imported jobs arrive as drafts and require manual approval before appearing on your public board. Jobs that disappear from their source careers page are expired automatically.

If you delete a backfilled job, the system records the exclusion and will not re-import it.

Troubleshooting

Jobs not appearing

1. Verify the company shows in the Backfilling tab (not just Backfill available)
2. Check that your rule conditions are not too restrictive
3. Review optional filters for conflicts (e.g. filtering to a country where the company has no roles)
4. Wait for the next sync cycle to complete

Irrelevant jobs appearing

1. Add exclude terms to your rules to filter out unwanted titles
2. Narrow optional filters (country, seniority, employment type, workplace type)
3. Add context to the AI filtering settings to improve relevance scoring
4. Remove specific companies from backfill if their roles consistently miss the mark